Privacy Policy

Togthr Co. Privacy Policy

Last updated: 02/07/2006

Togthr Co. respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains what personal information we collect, why we collect it, how we use it, how long we keep it, and your rights.

1. Who We Are

Togthr Co. provides creative workshops, art sessions and private creative events for children and adults.

For our children’s creative workshops, bookings may be managed through ClassForKids.

Business name: Togthr Co.

Business type: Sole trader

Contact email: [insert email address]

Instagram: [insert Instagram handle]

2. What Information We Collect

When you book a children’s creative workshop, we may collect:

  • Parent/carer name
  • Parent/carer email address
  • Parent/carer phone number
  • Child’s name
  • Child’s age or date of birth
  • Emergency contact details
  • Collection details
  • Medical information, allergies or additional support needs
  • Photo/video permission
  • Booking and payment information
  • Messages or enquiries you send to Togthr Co.

We only ask for information that is needed to manage bookings, keep children safe during sessions, contact parents/carers where needed, and provide the workshop properly.

3. Why We Collect This Information

We use your information to:

  • Process bookings and payments
  • Confirm your child’s place
  • Contact you about the workshop
  • Keep attendance records
  • Manage drop-off and collection
  • Support children with allergies, medical needs or additional needs
  • Respond to enquiries
  • Keep children safe during the session
  • Share photos or videos for marketing, only where permission has been given
  • Keep basic business and financial records

4. Lawful Basis for Using Your Information

We use personal information where it is needed to provide the workshop you have booked.

This may include:

  • Contract: to manage your booking and provide the workshop
  • Legitimate interests: to run Togthr Co., respond to enquiries, keep basic records and manage the safety of sessions
  • Consent: where you choose to give photo/video permission or agree to receive future marketing updates
  • Legal obligation: where we need to keep financial or business records

Medical information, allergies and additional needs information may be more sensitive. We only collect this where it is needed to help keep your child safe and properly supported during the workshop.

5. Photo and Video Permission

We may ask for permission to take and use photos or videos during workshops.

Photos or videos may be used for Togthr Co. social media, website, marketing or promotional purposes only where permission has been given.

You can say no to photo/video permission, and this will not affect your child’s ability to attend a workshop.

You can also withdraw photo/video permission by contacting Togthr Co.

6. Marketing

We may ask if you would like to hear about future Togthr Co. workshops, creative sessions or events.

You will only receive marketing updates if you have agreed to this or contacted us in a way that makes it appropriate for us to reply.

You can ask to stop receiving marketing messages at any time.

7. Who We Share Information With

We do not sell your personal information.

We may share information only where needed with:

  • ClassForKids, where bookings are made through their platform
  • Payment providers, to process payments
  • Workshop helpers, only where information is needed for safety or support during the session
  • Professional advisers, such as an accountant, where needed for business records
  • Emergency services, if needed in an emergency
  • Legal or regulatory authorities, if required by law

8. How We Store Information

We take reasonable steps to keep personal information safe and only accessible to those who need it.

Information may be stored through:

  • ClassForKids
  • Email
  • Booking records
  • Paper forms, if used
  • Basic business records

Any paper forms will be kept securely and not left where others can access them.

9. How Long We Keep Information

We only keep personal information for as long as needed.

Booking and attendance information may be kept for a reasonable period after the workshop for safeguarding, insurance, record-keeping and business purposes.

Financial records may need to be kept for longer to meet tax and accounting requirements.

Photo/video permission records may be kept for as long as the related image or video is being used.

When information is no longer needed, it will be deleted or securely disposed of.

10. Children’s Information

We take extra care with children’s personal information.

We only collect children’s information where it is needed for the workshop, safety, support, attendance or permissions.

We do not use children’s personal information for unrelated purposes.

11. Your Rights

You have rights over your personal information. These may include the right to:

  • Ask what personal information we hold about you or your child
  • Ask for incorrect information to be corrected
  • Ask for information to be deleted in certain circumstances
  • Ask us to limit how we use your information
  • Object to certain uses of your information
  • Withdraw consent where we are relying on consent, such as photo/video permission or marketing

To make a request, please contact Togthr Co. using the details above.

12. Complaints

If you have any concerns about how your information is used, please contact Togthr Co. first so we can try to resolve it.

You also have the right to complain to the Information Commissioner’s Office, which is the UK’s data protection regulator.

Website: www.ico.org.uk

13. Updates to This Privacy Policy

We may update this Privacy Policy from time to time.

The latest version will be available through Togthr Co. or the booking platform.